Download and check report PDFs
Download a ready report and check its contents before sharing it.
Checked against the current Workspace controls on 29 October 2026.
Overview
Download a ready report and check its contents before sharing it.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school. Formative marking uses your teaching allocations; creating groups, importing marks and releasing reports require the appropriate school permissions. Your plan and enabled modules determine which menus appear.
Before you start
Prepare the class list, teacher allocations, curriculum and school calendar. Use the school’s configured rubric: Ghana CCP content standards and indicators, Kenya CBC/CBE strands and indicators, or the configured national or international programme. Check school settings before applying a grading scale.
Have access to the intended learner and a generated report for the correct period.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| Report selection and download | Check before continuing | Choose the learner, available academic year, term and report. Downloads require a ready file and appropriate access. Check learner identity, period, curriculum labels and comments before sharing through the school’s approved process. | School class lists and teacher allocations; configured curriculum, calendar and saved source records. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Report years, terms and files | Learner class history and reports generated for the selected year. | Open the correct learner, then year, term and a ready report. | Check enrolment history, report generation and release/access settings with leadership. |
Desktop walkthrough
The walkthrough starts with the full page, follows the controls and returns to context. The video is 45 seconds at normal speed; 1.5× playback and the looping GIF take 30 seconds. Pause or open full screen whenever needed.
Locate the learner and report year
Screen walkthrough · 0:45Download GIF ↓- Open the learner’s Reports and choose the available academic year.
- Expand the term and select a ready report. Check the file name and generation date.
- Review the preview, then use Download or Open PDF. On a phone, the browser may open its own viewer or save to Downloads.
- Check learner identity, class, period, curriculum names, marks and comments against the source records.
- If a file is missing or out of date, ask the authorised colleague to review generation and access; share only the checked version through the school’s usual process.
Mobile walkthrough
Locate the learner and report year
Screen walkthrough · 0:45Download GIF ↓On a phone, close the navigation drawer and work through one learner or field at a time. Scroll down to the action buttons; wide tables may also scroll sideways. Use landscape for comparison, then recheck class, period and learner before saving.
Save and verify
The downloaded file opens and matches the selected learner, term and reviewed records.
Wait for a saved confirmation, then reopen the same record. A draft kept on this device is preparation; it is not a saved school record. When a connection fails, check whether the first request succeeded before trying again.
Troubleshooting
The PDF preview or download fails
Try the visible Open PDF link, check browser downloads and connectivity, and confirm that the file is ready and accessible. Ask leadership about locked reports.
A list or menu is missing
Check workspace, role, enabled module, academic year and allocation. Choose the parent option before its dependent field. Ask the administrator to correct the setup; avoid duplicate classes or learners to populate a list.
