Prepare the teaching week
Prepare plans and materials around the actual teaching timetable.
Checked on 29 October 2026
Overview
Begin with the coming week’s lessons, classes and resources. Use the existing calendar and schemes to prepare manageable teaching steps and identify setup that needs attention.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school with your own account. Teachers use their allocated classes and learning areas; school-wide views require an authorised leadership role and the relevant enabled module. Ask the school administrator to check access if a section is missing.
Before you start
Agree the teaching week and review scope. Check the school calendar, allocations and timetable before comparing records. Use the school’s configured curriculum: for example Ghana’s CCP content standards and indicators, or Kenya’s CBC/CBE learning areas. Follow the separate country guides when setup differs.
Confirm the academic calendar, teacher allocations and timetable. Have the applicable scheme and curriculum references ready before opening a new plan.
Allocate teachers to classes and learning areas
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| School, year, term and teaching week | Check before continuing | In Planning Gaps, select the academic year, term and an offered teaching week. Confirm the displayed start/end dates; a missing current week needs a calendar check. | School calendar, timetable, allocations and the original saved record. |
| Class and learning area | Required in this form | Select the exact allocated class/subject combination; similarly named classes may belong to different years. | Current-year classes and learning areas allocated to your account. |
| Date and time | Required in this form | Choose a current or future teaching slot. Check any timetable default; a past time or conflicting lesson can block creation. | School timetable, academic year and term calendar. |
| Lesson length | Required in this form | Select a positive duration in minutes. Check the grade-based default against the actual lesson slot. | School timetable, academic year and term calendar. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Year, term and week options | The school’s saved academic calendar and available teaching weeks. | Set up the year and term dates; choose year before term and week. | Check calendar dates and the selected year/term with the administrator. Do not use an unrelated week to clear a warning. |
| Classes, teachers and learning areas | Existing classes, teacher allocations and configured curriculum. | Create classes and assign teachers and learning areas. Choose the relevant class before its dependent options. | Check active allocations, school, year and filters. Do not create a duplicate class or subject to fill a list. |
Desktop walkthrough
Check the class and current term.
Screen walkthrough · 0:45Download GIF ↓- Open Lesson plans → My Lesson Plans or the calendar view available to your role. Use the previous/next controls and read the displayed dates.
- Compare the week with your timetable. Open existing drafts before creating another plan for the same lesson.
- Check class, learning area, lesson date and positive duration. Complete the curriculum-specific required fields using the linked lesson-plan guide.
- Review the scheme, learning activities, questions and resources. Confirm materials and access before the lesson; a prepared plan is not a teaching record.
- Identify unfinished preparation and agree when to return to it. Reopen saved plans to confirm their dates and content.
Mobile walkthrough
Check the class and current term.
Screen walkthrough · 0:45Download GIF ↓On a phone, open the section menu and select the named view. The lesson-plan section selector may replace desktop tabs. Swipe the calendar or wide tables horizontally; use landscape when helpful. Check the week or date again after navigating.
On a phone, swipe the week calendar to reach later days. Open one lesson at a time and close the keyboard to review its date and Save control.
After a permitted update, wait for confirmation and reopen the saved record. Check whether an earlier request succeeded before retrying. Review counts only after confirming the same dates, classes and filters.
Save and verify
Each scheduled lesson has a clear preparation step, usable materials or an identified follow-up. Plan status describes preparation rather than learner achievement.
Troubleshooting
The expected week or class is unavailable
Check year/term dates, allocations and timetable first. A calendar gap or missing allocation needs setup attention before another plan is created.
A view or choice is missing
Check school, role, enabled module, allocations and current filters. Complete the prerequisite setup first. A loading error or empty filtered view does not establish that no record exists.
