Enter and import marks
Enter checked marks or import a prepared template, then verify the saved records.
Checked against the current Workspace controls on 29 October 2026.
Overview
Enter checked marks or import a prepared template, then verify the saved records.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school. Formative marking uses your teaching allocations; creating groups, importing marks and releasing reports require the appropriate school permissions. Your plan and enabled modules determine which menus appear.
Before you start
Prepare the class list, teacher allocations, curriculum and school calendar. Use the school’s configured rubric: Ghana CCP content standards and indicators, Kenya CBC/CBE strands and indicators, or the configured national or international programme. Check school settings before applying a grading scale.
Have the correct group, class paper, learner admissions and verified source marks.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| Paper total, date taken and learner marks | Check before continuing | Confirm the paper’s total and date before entry. Each entered numeric mark must be from zero to the paper total. Empty marks remain missing. The description is optional. | School class lists and teacher allocations; configured curriculum, calendar and saved source records. |
| Excel file, sheet number and starting row | Required in this form | Import requires an .xlsx file and integer sheet/start-row settings matching the template. Check admission numbers, subject import labels, selected level and totals options before upload. Import is an administrator action. | School class lists and teacher allocations; configured curriculum, calendar and saved source records. |
| Levels affected by totals | Required when applicable | Required when Includes totals is enabled. Choose at least one level belonging to the selected assessment group. Recheck the level choices if you change the group. | School class lists and teacher allocations; configured curriculum, calendar and saved source records. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Categories, classes and papers | Configured assessment categories, current-year classes and subjects allocated to each selected class. | Choose category and period, then classes. Create the group before opening its generated papers. | Have leadership check categories, year and subject allocations. A paper cannot be marked until it exists for that class. |
| Class and subject choices | Existing classes for the academic year and your permitted teaching or leadership scope. | Set up classes and allocations first; choose the class before a dependent subject. | Check active allocations and year. A disabled subject control may be waiting for a class. |
| Subject import labels and affected levels | School import-label settings and the levels included in the selected test group. | Configure subject labels before downloading a template; choose the group before its levels. | Use Set Up Import Labels or ask the administrator to review Settings. Check that the selected group includes the expected level, then retry template configuration. |
Desktop walkthrough
The walkthrough starts with the full page, follows the controls and returns to context. The video is 45 seconds at normal speed; 1.5× playback and the looping GIF take 30 seconds. Pause or open full screen whenever needed.
Locate the class paper and total
Screen walkthrough · 0:45Download GIF ↓- Open the group paper or your Marks upload list. Check class, subject, paper total, date and deadline.
- Enter marks within the paper total. Individual valid entries save after a short pause; wait for each saved status before moving on.
- For an administrator import, open the classroom’s Summative tab → Upload marks. Select the group, download its current template and preserve ADM admissions and subject labels.
- Choose the .xlsx file, sheet number, starting row, level and appropriate totals options. Check the preview/instructions before Import.
- After entry or import, reopen the paper and compare a sample of learners and any rejected rows with the source. Resolve gaps before submission.
Prepare the import template
Open the classroom’s Summative tab and choose Upload marks. Select the test group and download its Totals + Scores template. Keep the ADM admission column and configured subject labels; unknown columns are ignored. In Advanced, the usual defaults are Sheet Number 1 and Start Row 2. Start Row identifies the row containing subject labels, not the first learner row. Check your actual template before changing either value. An .xlsx file and the selected group are required; select at least one affected level when importing totals.
Locate the classroom’s Summative tab
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Locate the class paper and total
Screen walkthrough · 0:45Download GIF ↓Locate the classroom’s Summative tab
Screen walkthrough · 0:45Download GIF ↓On a phone, close the navigation drawer and work through one learner or field at a time. Scroll down to the action buttons; wide tables may also scroll sideways. Use landscape for comparison, then recheck class, period and learner before saving.
Save and verify
Saved marks match the source, paper total and learner identities. A successful file upload still needs a check of the resulting rows.
Wait for a saved confirmation, then reopen the same record. A draft kept on this device is preparation; it is not a saved school record. When a connection fails, check whether the first request succeeded before trying again.
Troubleshooting
Import rejects a file or a mark does not save
Check .xlsx format, headers, admission numbers, import labels, sheet/start row, totals settings, deadline and paper status. Correct the source before retrying; a blank mark is not zero.
A list or menu is missing
Check workspace, role, enabled module, academic year and allocation. Choose the parent option before its dependent field. Ask the administrator to correct the setup; avoid duplicate classes or learners to populate a list.
