Maintain the school profile
Keep school identity and support-contact details clear and current.
Checked on 28 October 2026
Overview
The school profile supplies the workspace name, motto, logo and ICT contact. Check that these describe the intended school before changing them.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Use your own authorised school account. Settings usually require owner, co-owner, administrator or school-leadership access; finance and staff-credit actions have their own permissions. Confirm the specific action with the school lead.
Before you start
Confirm the workspace, academic year, school curriculum and your responsibility for this change. Have the approved school records available and review existing settings before entering replacements.
Have the approved school name and logo ready. The ICT champion must already be a member of this workspace.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| Name | Required in this form | Required school name; use meaningful text up to 255 characters. Check the workspace before replacing it. | Approved school records and current workspace membership. |
| School motto | Optional | Optional, up to 255 characters. An empty motto is allowed. | Approved school records and current workspace membership. |
| ICT champion and backup phone | Optional | Optional. Choose an existing school user; the separate backup phone accepts up to 30 characters. Designation does not grant an administrator role. | Existing school users, supported roles and current allocations. |
| School logo | Required when applicable | For a logo change, choose a PNG or JPG up to 2 MB. Review the optional white-background removal, then use its separate Save changes action. | Approved school records and current workspace membership. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Users and roles | Current school membership and the supported role catalogue. | Complete joining first; check the intended staff member before selecting a role. | Check pending invitations, current school and role permissions. |
Desktop walkthrough
Choose a supported logo
Screen walkthrough · 0:12Download GIF ↓- Open Settings → Overview and find School profile. Compare the saved details with the approved school record.
- Choose Edit for the profile. Enter Name and any motto; choose the ICT champion and optional backup phone separately.
- Review the complete profile, then Save changes. Cancel restores the previous details without saving the edits.
- For the logo, choose its own Edit action and select a PNG/JPG up to 2 MB. Inspect the preview and optional background removal.
- Use the logo’s Save changes action, wait for confirmation and reopen the profile. Check how the saved name and logo appear.
Mobile walkthrough
Choose a supported logo
Screen walkthrough · 0:12Download GIF ↓On a phone, open the school menu and the feature named in the steps. Open one record or panel at a time. Scroll inside drawers and close the keyboard to reach the lower fields and final action.
Choose prerequisite fields first and check any defaults after changing school, year, class or curriculum. For wide grids and large imports, use landscape or a larger screen; the written instructions remain available.
After an authorised save, wait for confirmation and reopen the record. If a request may have completed, inspect the saved state before trying again.
Save and verify
The reopened profile shows the approved identity and contact. A selected file preview alone is not a saved logo; ICT designation does not change the person’s permissions.
Troubleshooting
An option or feature is missing
Check school, year, role, curriculum and enabled modules. Clear search filters and wait for loading. Resolve the preceding setup item first; ask the administrator to check access if the choice remains unavailable.
The intended ICT champion is absent
Confirm that the person has completed joining this school. Check the user list before inviting the same person again.
A change did not save
Read the named validation error and correct that field. Check whether any part of the request succeeded before retrying. Keep the original source record available until the saved version has been checked.
