Review planning and teaching-record gaps
Investigate planning gaps in the context of the timetable and saved teaching records.
Checked on 29 October 2026
Overview
Planning Gaps helps an authorised reviewer locate records to check by week, class, learning area and teacher. A missing plan needs discussion and a source check; it does not prove that teaching did not happen.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school with your own account. Teachers use their allocated classes and learning areas; school-wide views require an authorised leadership role and the relevant enabled module. Ask the school administrator to check access if a section is missing.
Before you start
Agree the teaching week and review scope. Check the school calendar, allocations and timetable before comparing records. Use the school’s configured curriculum: for example Ghana’s CCP content standards and indicators, or Kenya’s CBC/CBE learning areas. Follow the separate country guides when setup differs.
Have the timetable, selected teaching week and current allocations ready. Confirm access to Planning Gaps and the relevant records.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| School, year, term and teaching week | Check before continuing | In Planning Gaps, select the academic year, term and an offered teaching week. Confirm the displayed start/end dates; a missing current week needs a calendar check. | School calendar, timetable, allocations and the original saved record. |
| Grade, class, learning area and teacher filters | Check before continuing | Optional filters narrow the review; “All” includes the available scope. Check that the selected class and learning area belong together. Recheck choices after changing year or term. | School calendar, timetable, allocations and the original saved record. |
| Next action, responsible person and review date | Check before continuing | Record these in your school’s agreed review notes. Link to the actual lesson, register or observation and describe what remains to do. Follow any additional fields required by your school’s review process. | School calendar, timetable, allocations and the original saved record. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Year, term and week options | The school’s saved academic calendar and available teaching weeks. | Set up the year and term dates; choose year before term and week. | Check calendar dates and the selected year/term with the administrator. Do not use an unrelated week to clear a warning. |
| Classes, teachers and learning areas | Existing classes, teacher allocations and configured curriculum. | Create classes and assign teachers and learning areas. Choose the relevant class before its dependent options. | Check active allocations, school, year and filters. Do not create a duplicate class or subject to fill a list. |
Desktop walkthrough
Choose academic year, then term and week
Screen walkthrough · 0:12Download GIF ↓- Open Lesson plans → Planning Gaps. Select academic year, term and week, then confirm the displayed date range.
- Leave All for an initial school view or narrow grade, class, learning area and teacher. Recheck the scope after changing a period.
- Compare each apparent gap with the timetable, existing drafts and the responsible teacher’s records. Check rescheduling, non-teaching days and changed allocations.
- Open the relevant saved plan or teaching record where your role permits. Correct the actual source through its normal workflow; do not create a duplicate to change a count.
- Agree the next preparation or record-checking action and review again using the same scope after the saved change.
Mobile walkthrough
Choose academic year, then term and week
Screen walkthrough · 0:12Download GIF ↓On a phone, open the section menu and select the named view. The lesson-plan section selector may replace desktop tabs. Swipe the calendar or wide tables horizontally; use landscape when helpful. Check the week or date again after navigating.
On a phone, work down the filter grid in order: year, term, week, then narrower filters. Swipe a wide report or use landscape before opening an individual record.
After a permitted update, wait for confirmation and reopen the saved record. Check whether an earlier request succeeded before retrying. Review counts only after confirming the same dates, classes and filters.
Save and verify
Each investigated gap has a checked explanation or a named follow-up. A coverage count guides record review rather than ranking teachers.
Troubleshooting
The report shows no current teaching week or unexpected gaps
Check the school calendar and selected dates first, then timetable and allocations. Wait for the report to load; an error is not an empty report.
A view or choice is missing
Check school, role, enabled module, allocations and current filters. Complete the prerequisite setup first. A loading error or empty filtered view does not establish that no record exists.
