Review open attendance registers
Find unmarked registers and resolve them against the actual class record.
Checked on 29 October 2026
Overview
An open register is a record still needing attention. Keep it separate from recorded absence and check who is responsible for marking it.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school with your own account. Teachers use their allocated classes and learning areas; school-wide views require an authorised leadership role and the relevant enabled module. Ask the school administrator to check access if a section is missing.
Before you start
Agree the teaching week and review scope. Check the school calendar, allocations and timetable before comparing records. Use the school’s configured curriculum: for example Ghana’s CCP content standards and indicators, or Kenya’s CBC/CBE learning areas. Follow the separate country guides when setup differs.
Confirm the school day, class-teacher allocations, learner enrolments and attendance rules. Use the actual register or the responsible teacher’s verified information.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| Class, attendance date and each learner’s status | Required in this form | Required when saving attendance: an allocated class, allowed date and status for every listed learner. Rows may default to Present: check each against the actual register. Comments are optional. Past-date edits depend on school rules and access. | School calendar, timetable, allocations and the original saved record. |
| Next action, responsible person and review date | Check before continuing | Record these in your school’s agreed review notes. Link to the actual lesson, register or observation and describe what remains to do. Follow any additional fields required by your school’s review process. | School calendar, timetable, allocations and the original saved record. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Year, term and week options | The school’s saved academic calendar and available teaching weeks. | Set up the year and term dates; choose year before term and week. | Check calendar dates and the selected year/term with the administrator. Do not use an unrelated week to clear a warning. |
| Classes, teachers and learning areas | Existing classes, teacher allocations and configured curriculum. | Create classes and assign teachers and learning areas. Choose the relevant class before its dependent options. | Check active allocations, school, year and filters. Do not create a duplicate class or subject to fill a list. |
Desktop walkthrough
Check the attendance day
Screen walkthrough · 0:12Download GIF ↓- Open School attendance → Today and check Attendance day. Inspect the selected date rather than assuming the view always represents today.
- Review the open classes. Distinguish unmarked registers from marked registers containing absent learners; attendance summaries can cover marked registers only.
- Open the relevant class and use Take register or Edit register where permitted. Confirm class, date and the complete learner list.
- Check every learner’s status against the source. Present may be preselected; add optional comments where useful and save only the verified register.
- Reopen the class/day and check the saved status. Refer unavailable past-date edits or missing learners to the authorised administrator.
Mobile walkthrough
Check the attendance day
Screen walkthrough · 0:12Download GIF ↓On a phone, open the section menu and select the named view. The lesson-plan section selector may replace desktop tabs. Swipe the calendar or wide tables horizontally; use landscape when helpful. Check the week or date again after navigating.
On a phone, the attendance toolbar wraps onto another line. Check the date first, scroll the complete learner list and reach Save after closing the keyboard.
After a permitted update, wait for confirmation and reopen the saved record. Check whether an earlier request succeeded before retrying. Review counts only after confirming the same dates, classes and filters.
Save and verify
The register matches the actual class record. Unresolved registers remain assigned for follow-up without inventing presence or absence.
Troubleshooting
A class is missing or a past day cannot be edited
Check class-teacher allocation and active learner enrolment. Read the date restriction and school Rules; do not change the date or select a different class just to submit.
A view or choice is missing
Check school, role, enabled module, allocations and current filters. Complete the prerequisite setup first. A loading error or empty filtered view does not establish that no record exists.
