Close the week and prepare the next one
Carry verified records and unfinished work into the next teaching week.
Checked on 29 October 2026
Overview
Closing the week is a review and handover routine. Use existing records and your school’s agreed notes to preserve what was checked and what still needs attention.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Sign in to the correct school with your own account. Teachers use their allocated classes and learning areas; school-wide views require an authorised leadership role and the relevant enabled module. Ask the school administrator to check access if a section is missing.
Before you start
Agree the teaching week and review scope. Check the school calendar, allocations and timetable before comparing records. Use the school’s configured curriculum: for example Ghana’s CCP content standards and indicators, or Kenya’s CBC/CBE learning areas. Follow the separate country guides when setup differs.
Complete the teacher or school-leader review. Have unresolved planning, attendance and observation items together with their responsible people.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| School, year, term and teaching week | Check before continuing | In Planning Gaps, select the academic year, term and an offered teaching week. Confirm the displayed start/end dates; a missing current week needs a calendar check. | School calendar, timetable, allocations and the original saved record. |
| Next action, responsible person and review date | Check before continuing | Record these in your school’s agreed review notes. Link to the actual lesson, register or observation and describe what remains to do. Follow any additional fields required by your school’s review process. | School calendar, timetable, allocations and the original saved record. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Year, term and week options | The school’s saved academic calendar and available teaching weeks. | Set up the year and term dates; choose year before term and week. | Check calendar dates and the selected year/term with the administrator. Do not use an unrelated week to clear a warning. |
| Classes, teachers and learning areas | Existing classes, teacher allocations and configured curriculum. | Create classes and assign teachers and learning areas. Choose the relevant class before its dependent options. | Check active allocations, school, year and filters. Do not create a duplicate class or subject to fill a list. |
Desktop walkthrough
Locate the previous-week arrow
Screen walkthrough · 0:12Download GIF ↓- Recheck the selected week and dates. Inspect pending saves or errors in the original lesson, attendance and assessment records.
- Confirm what was taught and recorded using the available sources. Keep unfinished activity, unmarked registers and unobserved learners distinct.
- For each open item, agree the next action, responsible person and check-in date. Record the handover in the school’s usual review notes.
- Move to the coming week’s calendar and prepare lessons and resources around the agreed actions. Check curriculum sequence and timetable before copying a plan.
- Reopen updated records to verify saved state. Return to outstanding items at the agreed check-in rather than marking them complete for the weekly review.
Mobile walkthrough
Locate the previous-week arrow
Screen walkthrough · 0:12Download GIF ↓On a phone, open the section menu and select the named view. The lesson-plan section selector may replace desktop tabs. Swipe the calendar or wide tables horizontally; use landscape when helpful. Check the week or date again after navigating.
On a phone, verify each saved record before moving to the next section. Use the calendar dates to confirm that preparation belongs to the coming week.
After a permitted update, wait for confirmation and reopen the saved record. Check whether an earlier request succeeded before retrying. Review counts only after confirming the same dates, classes and filters.
Save and verify
The next week begins with usable preparation and visible follow-up. Save each lesson, register or observation through its own workflow and keep the handover in your school’s review notes.
Troubleshooting
An unresolved item remains at the end of the week
Carry it forward with a responsible person and check-in date. Use the original record’s permitted correction path; do not backdate or invent evidence to finish the review.
A view or choice is missing
Check school, role, enabled module, allocations and current filters. Complete the prerequisite setup first. A loading error or empty filtered view does not establish that no record exists.
