Allocate teachers to classes and learning areas
Allocate existing school teachers to the right class and learning area, and verify each saved selection.
Checked on 29 October 2026
Overview
Teaching allocations connect a teacher with a class and learning area. Work from the school’s teaching assignment list and check each saved row; class-teacher responsibility is a separate assignment.
Get to know the screen
Practice example: all names, records and amounts are fictional. Options vary with your school’s curriculum, currency and access.
Phone example
Interface labels are shown in English. Follow the translated steps below to find each control. Follow the sequence, review the recorded information and choose the next step.
Who can use this feature
Use an account with school-approved administrative access. Check the school name before managing people or classes. If the action is unavailable, ask the school owner or administrator to confirm your access.
Before you start
Open the intended school and check its current academic year. Use the school’s checked staff, class and learner lists; resolve duplicate records before adding more.
The class must exist in the correct year, with the intended curriculum and learning areas. The teacher should have joined the school and hold the Teacher role.
Required and optional fields
| Field | Requirement | Format or example | Prerequisite |
|---|---|---|---|
| Teacher | Required in this form | Select an existing school teacher with the intended responsibility; avoid a similarly named person. | Teachers connected to this school; invitation acceptance may be needed first. |
| Class placement | Required in this form | Choose the intended class and stream for the current year. | Existing classes in this school and academic year. |
| Learning area | Required in this form | Open the correct class and choose the learning-area row to allocate. | Learning areas available for that class and curriculum. |
Picklist prerequisites
| Choice | Options come from | Earlier selection | If missing |
|---|---|---|---|
| Teacher choices | People connected to the school as teachers, filtered by the allocation screen. | Confirm membership and the teacher role first. | Check pending invitations, existing assignments and the person’s role. |
| Curriculum levels and learning areas | The school’s selected curriculum and the class level. | Confirm the curriculum and level before creating or allocating a class. | Ask the administrator to check curriculum support; do not choose another country’s framework just to fill the list. |
Desktop walkthrough
Open the class Overview and scroll to Learning areas and teachers. Use Change on the intended row to open its teacher selector. Selecting a new teacher saves immediately. Check Allocation confirmed and the saved name, then reopen Overview. Class-teacher responsibility is a separate assignment.
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓- Open the class Overview and scroll to Learning areas and teachers. Use Change on the intended row to open its teacher selector. Selecting a new teacher saves immediately. Check Allocation confirmed and the saved name, then reopen Overview. Class-teacher responsibility is a separate assignment.
- Read the learning-area row and its current teachers before changing anything. Compare it with the school’s teaching assignment list.
- Open the teacher selector for that row and choose the intended person. Selecting a teacher submits the allocation immediately; there is no separate Save button for that selection.
- Wait for the confirmation and check the saved teacher chip. Where related learning areas are assigned together, review those rows as well.
- Reopen the class and confirm the allocation remains. Have the teacher check their learning-area list. Review a removal confirmation carefully before unassigning someone.
Invitation, school role, class-teacher responsibility and learning-area allocation are separate checks. Check the saved teaching allocation even when a class was chosen in the invitation drawer.
Mobile walkthrough
On your phone, open the school navigation and choose Classes. Check the year, then open the class or the add-class action. Scroll the panel to reach all fields.
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓Tap a field to enter or choose a value. Close the keyboard if it covers the lower fields or final button. Review the form from top to bottom before submitting; leaving a drawer is not proof that a change was saved.
Return to the relevant list after the action and reopen the item to check it. On a shared phone, sign out when you finish. Keep the written steps available while you follow the highlighted screen areas.
Save and verify
The correct teacher appears on the intended learning-area row and can reach it in their own account. Check related rows and the separate class-teacher responsibility.
Troubleshooting
The teacher is already selected or absent from the search
A selected teacher may be omitted from the available choices. Inspect existing chips first, then confirm school membership and Teacher role. Do not add a duplicate user to make the name appear.
An option or person is missing
Check the school, your role, the academic year and the upstream setup first. Clear search filters and wait for lists to load. If the option is still missing, ask the administrator to check membership, class setup or allocation.
The action is blocked or the response is unclear
Read the message beside the field and correct the specific entry. If a request may already have completed, refresh and inspect the saved list before trying again. Avoid repeated submissions that could add duplicates or send messages twice.
