KURASA WORKSPACE
Workspace help centre
Find the school task you want to work through. Browse setup, curriculum, administration and weekly routines, or begin with the first-time walkthrough.
First-time walkthroughBrowse by feature
Choose a section to see the features it covers.
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Onboarding and peopleSet up the school, understand user roles and connect teachers, learners and families to the right classes.
- Sign in and choose your school workspace
- Prepare your school setup checklist
- Understand user types and permissions
- Add and invite users
- Set up teacher and class teacher access
- Set up leadership and administrator access
- Review pending invitations and joining
- Create classes and streams
- Allocate teachers to classes and learning areas
- Add a learner
- Import a checked learner list
- Correct learner records and class placement
- Work through your first school week
Curriculum workflowsConnect curriculum choices to schemes, lesson preparation, teaching records and the next classroom activity.
- Check the curriculum and learning areas
- Choose strands, sub-strands and indicators
- Create and use schemes of work
- Create a lesson plan
- Complete required lesson-plan fields
- Review and adapt an aiDE lesson draft
- Copy and share lesson plans
- Schedule and teach a planned lesson
- Review lesson plans with colleagues
- Record the work covered
- Review teaching coverage and unfinished work
- Use class learning resources
- Review pathways and guidance options
AdministrationMaintain school settings, access, timetables and records so staff can follow the same school routines.
- Maintain the school profile
- Manage academic years and terms
- Review roles and access
- Maintain and archive classes
- Set up and maintain the timetable
- Manage imports and exports
- Review duplicate and incorrect records
- Review the school subscription and invoices
- Manage aiDE credits and staff budgets
- Set up school fees where enabled
- Review school fee records where enabled
- Check integrations and feature access
- Set up Ghana CCP preferences
- Set up Kenya CBC/CBE preferences
- Check Cambridge/IGCSE school settings
- Check other national curricula and IB settings
Finance recordsFollow family accounts, billing, payments, reconciliation and authorised review.
Weekly process trackingUse a repeatable weekly routine to review preparation, attendance, learning observations and follow-up work.
Assessment and learning recordsRecord observed learning carefully, review the coverage of those observations and prepare the next teaching step.
- Record a formative assessment
- Use rubrics and record evidence
- Save and correct assessment entries
- Review learning-area analysis
- Create a test or assessment group
- Enter and import marks
- Check grading and missing marks
- Prepare and review term comments
- Review class and learner reports
- Download and check report PDFs
- Use enabled PSL school workflows
- Review official records used in pathways
Attendance and follow-upChoose the correct class and day, complete the register and follow up on gaps using the school’s process.
Families and communicationConnect the right guardians to learners and use the school’s agreed channels for messages and information sharing.
- Link parents and guardians to learners
- Manage family invitations and access
- Use the class wall and notices
- Prepare and send an SMS
- Check message delivery and SMS credits
- Review communication preferences and opt-outs
- Share appropriate learning and fee information
Follow a walkthrough
Prepare learner recordsaiDE and teaching resourcesUse assistance and shared resources with the right class context, then review the material before using it.
Account, mobile and troubleshootingFind your workspace on a phone, understand missing options and resolve access or saving problems.
- Resolve sign-in and verification problems
- Find a missing workspace or menu
- Use Workspace on a phone
- Use menus, forms and uploads on mobile
- Resolve empty or missing picklists
- Resolve saving and validation problems
- Check loading and connection issues
- Resolve download and browser issues
- Contact support with useful information
Follow a walkthrough
Open the right school workspaceWORKSPACE · GETTING STARTED
Learn Workspace, one school task at a time.
Back to features ↑Start with the right school and class. Then practise the daily rhythm: prepare a lesson, note attendance, record what you observe and decide what to teach next.
Short demos · go at your pace
Already invited to a school? Start at lesson preparation. Ask your school administrator if a class or menu is missing.
Demos start only when you press play. Pause, replay or switch to normal speed whenever you need. Practice example: all names, records and amounts are fictional.
Teachers and school leaders
Open the right school workspace
One account can have more than one school or role. Check your school before you begin.
Desktop walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓What to do
- Sign in and open your school from Account home.
- Check the school name and the roles shown in the menu.
- Use the school switcher whenever you need another workspace.
Before you continue
You are in the school where you intend to work. Your school lead has confirmed your access.
School administrator
Check the class structure
Start with the academic year and the classes your school will use.
Desktop walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Classes and check the academic year.
- Review the class list before adding a class. Avoid duplicates.
- Open a class to check its learning areas and class teacher.
Before you continue
Class names, levels and teaching responsibilities match the school’s current structure.
School administrator
Give staff the right access
Connect people to the work they need to do. Keep administrator access limited to the people who manage school setup.
Desktop walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Staff and users and review the existing list.
- Check a person’s roles and class responsibilities.
- Use the available invite or joining process for new staff. Confirm the details before sending.
Before you continue
Each teacher can reach the classes they teach. Ask the administrator to correct missing or excessive access.
School administrator
Prepare learner records
Use the school’s checked learner list so attendance and assessment refer to the same people.
Desktop walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the school, person or class before starting.
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Learners and review the class and academic year.
- Use the supported add or import option. Check for existing records first.
- Review names and class placement before saving or submitting an import.
Before you continue
The intended learners are in the intended class, with duplicates and missing information resolved.
Teachers and school leaders
Prepare your first lesson
Start from what you want the class to work on. Adapt the activities to your learners and teaching context.
Desktop walkthrough
Check the workspace and choose the required options.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the workspace and choose the required options.
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Lesson plans, then New plan. Choose the class, learning area and curriculum topic.
- Set the date and lesson length. Choose a starting point, such as Start blank.
- Continue to the plan. Review the activities and evidence you will look for before saving.
Before you continue
The plan describes what you will teach, how learners will take part and what you will observe.
Teachers and school leaders
Check attendance for the correct day
Start with the date and class. Keep unmarked registers separate from confirmed absences.
Desktop walkthrough
Check the class, date and each learner’s mark.
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Check the class, date and each learner’s mark.
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Attendance or Register and check the class and date.
- Open the class register. Review the recorded attendance against your observations.
- Use the school’s agreed process to complete an open register or correct an entry.
Before you continue
The register refers to the intended class and day. Follow up on gaps before interpreting a summary.
Teachers and school leaders
Record evidence as learning happens
Use assessment to notice what learners can do and decide where another explanation or activity is needed.
Desktop walkthrough
Locate the class and indicator
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Locate the class and indicator
Screen walkthrough · 0:45Download GIF ↓What to do
- Open Assessments, find your learning area and choose Mark.
- Search for the indicator you observed. Open it and read the Rubric guide.
- Review the learner list and record only the level supported by evidence. Check the entries before saving.
Before you continue
The entry relates to the intended learner and indicator. A missing observation is not treated as evidence of difficulty.
Teachers and school leaders
Review the record and plan the next lesson
Bring the lesson, attendance and assessment record back into the next teaching decision.
Desktop walkthrough
Confirm class, subject and period
Screen walkthrough · 0:45Download GIF ↓Mobile walkthrough
Confirm class, subject and period
Screen walkthrough · 0:45Download GIF ↓What to do
- Open the learning area’s Analysis tab or the relevant class report.
- Check the class, time period and assessment coverage before interpreting a summary.
- Choose what to revisit, discuss with colleagues or prepare differently next time.
Before you continue
You have a practical next teaching step. Share information with families through the school’s agreed process.
Need a hand?
Begin with one class and one routine.
Repeat the same teaching routine for a few days. Review questions with your school lead, correct the records and add the next workflow when the team is ready.
Tell us the task, the screen you are on and what happened. Leave learner names, passwords and verification codes out of your message.
